Exhibitor Portal
Las Vegas, Nevada 89019
ATTN: MedscapeLIVE!/Shayla Lucero/PRD 2025
c/o FedEx Office at Fontainebleau Las Vegas
Las Vegas, NV 89109
ATTN: MedscapeLIVE!/PRD 2025
c/o FedEx Office at Fontainebleau Las Vegas
Las Vegas, NV 89109
ONE WEEK AFTER SIGNED LOA
Company Logo & Description
Company Logo File: Hi-res .PNG, .JPEG or .EPS
Company Description: 75 words or less
Your company will be acknowledged as a sponsor/exhibitor in the conference digital program book and on-site signage. Inclusion in conference materials cannot be guaranteed if items are not received by the posted deadline.
Please submit the following information to Jill Beilke at jbeilke@medscapelive.com
WEDNESDAY, AUGUST 13, 2025
Digital Program Book Ad
Included with certain sponsorship levels, digital program book ads should follow the criteria outlined below (review your Letter of Agreement to see if a one-page ad or two-page ad is included with your sponsorship):
One Page: 8.5” x 11”; allow 1/8” for bleed; hi-res .PDF (no crop marks)
Two Pages: 17” x 11”; allow 1/8” for bleed; hi-res .PDF (no crop marks)
Please email program book ad to Jill Beilke at: jbeilke@medscapelive.com
WEDNESDAY, AUGUST 20, 2025
Digital Wall Ad
Included with certain sponsorship levels, digital wall ads should follow the criteria outlined below (review your Letter of Agreement to see if a digital ad is included with your sponsorship):
Static: 1920 x 1080 pixels; .PNG or .JPEG
Video: 1920 x 1080 pixels; .MP4
Please email digital wall ad to Jill Beilke at: jbeilke@medscapelive.com
WEDNESDAY, AUGUST 20, 2025
On-Site Personnel Registration
All on-site personnel must be registered in advance of the conference. Badges can be picked up on-site at the MedscapeLIVE! registration desk. Exhibitor/sponsor badges provide access to the general sessions, space permitting. If the session room reaches capacity, we do ask that exhibitors/sponsors leave available seating for conference attendees.
To receive the complimentary badges included with your sponsorship or exhibit space, please use the discount code previously provided by MedscapeLIVE! In order for the discount code to be accepted and applied, you must select the “Exhibitor (Badge Only)” registration category.
NOTE: Exhibitors/sponsors are not allowed to engage in Q&A and/or discussions in the general session room. Additionally, exhibitors/sponsors cannot attend Industry Expert Sessions sponsored by companies with which they are not affiliated.
FRIDAY, AUGUST 29, 2025
Electrical Needs for Exhibit Space
If you have any electrical needs for your tabletop exhibit – this includes needing power to be dropped at your exhibit space – you must place your order directly with Encore/Fontainebleau Las Vegas. To order your electrical needs, click here.
FRIDAY, AUGUST 29, 2025
Lead Retrieval License
If you are interested in lead retrieval for your tabletop exhibit, we offer an app-based system that can be used with any smartphone or tablet.
With this system, you would purchase a license ($225/each; one license per device), download the app to your phone/tablet, and scan attendees as they visit. Leads are available immediately to the sponsoring company.
SEPTEMBER 6 – 9, 2025
Conference Bag Inserts
All bag inserts must be shipped directly to the Fontainebleau Las Vegas and arrive no later than Tuesday, September 9, 2025. Inclusion in the conference bags cannot be guaranteed for inserts received after the September 9 deadline.
Format: 8.5” x 11” size (or smaller), no weight limit
Quantity: 275
Please submit a proof of your conference bag insert to Jill Beilke at jbeilke@medscapelive.com
NOTE: Sponsor is responsible for printing and shipping bag inserts directly to the hotel.
SEPTEMBER 6 – 9, 2025
Guest Room Door Drop
All guest room door drops must be shipped directly to the Fontainebleau Las Vegas and arrive no later than Tuesday, September 9, 2025. Door drops received after September 9 will impact delivery schedule and specific dates cannot be guaranteed.
Format: 8.5” x 11” size (or smaller), no weight limit
Quantity: 275
Please submit a proof of your conference bag insert to Jill Beilke at jbeilke@medscapelive.com
NOTE: Sponsor is responsible for printing and shipping bag inserts directly to the hotel.
WEDNESDAY, JULY 9, 2025 (OR SOONER)
Industry Expert Session – Immediate Needs
If your sponsorship includes a contracted Industry Expert Session, the following information is required to help with promotion of your session:
Presentation Title: No Character Limit
Speaker Name and Affiliations: No Character Limit
Speaker Headshot: Hi-res .PNG or .JPEG only
Speaker Email: (NOTE: This is for registration purposes only. We will not be contacting your speaker.)
Brief Description of Session: 250 characters or less
Please submit these materials to Jill Beilke at: jbeilke@medscapelive.com
WEDNESDAY, AUGUST 20, 2025
Industry Expert Session Slide Deck
Our production team requires a copy of your slide deck in advance of the conference to address any issues/concerns and ensure everything runs smoothly.
Format: .PPTX (only)
Please email your slide deck to Jill Beilke at: jbeilke@medscapelive.com
For more information about sponsorship opportunities, please contact:
David Small
For more information about pre-existing sponsorships or exhibiting logistics, please contact:
Jill Beilke
All promotional materials for your Industry Expert Session must contain the following disclaimer language:
This bonus presentation is independently organized and not an official part of Perspectives of Rheumatic Diseases 2025. CME/CE credit is not provided for this session.
MedscapeLIVE! provides a standard audio/visual package for each Industry Expert Session which includes a screen, projector, laptop, microphone, podium and confidence monitor.
All food functions are provided by MedscapeLIVE! and are not provided by any sponsor or supporter. There should be no mention of food or beverages on invitations or promotional items for Industry Expert Sessions. MedscapeLIVE! will not provide food and beverage receipts, as these items are not provided by the sponsors. Because all food is included in the attendee registration fee, it is not reportable.
Due to high demand and limited time slots for Industry Expert Sessions, sponsorships are considered non-cancellable after the established deadline. NOTE: This policy also applies to all other sponsorships outlined in the prospectus including, but not limited to, Wi-Fi sponsorship, conference branding, hotel branding, etc.
Cancellation Policy
Should Company cancel more than 90 days in advance of the first day of the conference, Company is liable for 50% of the fee. Should cancellation occur inside of 90 days of the first day of the conference, then Company is responsible for 100% of the fee. Cancellations must be made in writing to MedscapeLIVE!
Code of Conduct
This code of conduct applies to all event attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors, staff, and volunteers. This Code of Conduct is a mandatory requirement in order to attend or participate in this event.
